This feature introduces the facility for end users to submit records for inclusion in the database. Typical uses of this would be submission of:
Administrative staff are notified by email of each submission, and can then review the record to see whether it should be published in the database or not. Optionally, email templates can be set up to be sent to the user to tell the end user whether their record has been accepted or not.
There are a number of steps required to implement this function. It requires System Administrator privileges and an understanding of the different areas that the application can be customised. If assistance is needed please consult the Help Desk.
Once a record has been submitted by an end user, administrative staff will receive an email containing a link to the submitted record (as per item 3 above). Deciding whether to accept or reject the record is the final part of this process.
Records waiting for approval are not published in the database and therefore are not seen by end users and are excluded from search results presented to end users.