This enables you to create and amend the names of libraries within offices. You can also specify sublocations within libraries: these are used for specific locations or categories in the library, such as "Stacks", "Journals", "Reference Section", etc.
This page describes:
To access Library Maintenance, select System Management > Infrastructure Maintenance.
When creating a new location, you need to decide whether it should be a library or a sublocation. There are a number of factors to consider:
If the answer to any of the following is Yes, the location needs to be created as a Library. Otherwise, it can probably be created as a Sublocation of an existing Library. If you would like to talk this through before making changes, please contact Soutron.
There are two ways to create a new library definition: both end up at the same definition screen.
Either way, you will then see the following form:
Enter information into the following fields (required fields have an asterisk next to the label):
|Office:||This is already filled in|
|Short Code: *||Unique short code|
|Library Name: *||Unique library name - this must be unique within the application as a whole. The maximum number of characters is 150.|
|Short Name:||Optional short name for the library|
|Location:||Location of the Library|
|Email:||Email address of the Library|
|Default Requesting User:||This is no longer used in the application and can be ignored|
|Request collecting allowed:||For Requests, whether the user is to collect the item when it becomes available|
|Request sending allowed:|
For Requests, whether the Library sends the item to the user when it becomes available
|Request inter-collecting allowed:||For Requests from other libraries, whether the user is to collect the item when it becomes available|
|Request inter-sending allowed:||For Requests from other libraries, whether the Library sends the item to the user when it becomes available|
|Use custom Copy status for Reference copies:|
Alternative text can be defined for the Copy Status of Reference copies, instead of "In", eg "Reference" - this is defined per Library.
Tick the box then click Customise.
The following pop-up window appears:
Click Add in the Actions menu and then select the language that you want to enter a Copy Status for.
Enter the alternative text and click Save in the Actions menu.
You can also edit and delete entries.
|Default Loan Period:|
Select the default loan period from the drop-down list - these are defined in Loan Period Maintenance
|Public:||Ticking the box makes the library public|
|Default for Office:||Ticking the box makes the library the default library for this Office|
|Generate Shelf Reference:||If ticked, when any copies are created, the shelf reference in the catalogue record is automatically assigned to all the copies. If the Shelf Reference field is set as a globalisation field, the shelf reference that is assigned to the copies, is the relevant one for the appropriate office, office group or country.|
|Auto Update Shelf Reference:||If ticked, if the shelf reference is changed in the catalogue, it automatically updates the shelf reference in all the copy records as well.|
|Static Shelf Reference:||This allows you to define a shelf reference that will be applied to all copies from this library - this may be useful if you have a mini-library where the shelf reference is used to identify only the items are from that mini-library. Enter the Shelf Reference that is to be applied to all copies.|
|Description:||Optional description for the library|
When you have finished, click Save in the Actions menu.
This returns you to the list of countries, offices and libraries, with the new library added to the list.
To create a new Sub Location:
A new line appears under the Library heading:
This returns you to the list of countries, offices and libraries, with the new sub location added to the list.
To edit a Library or Sub Location definition:
To delete a Library or Sub Location definition:
This returns you to the list of countries, offices and libraries, with the deleted Library or Sub Location removed from the list.
Caution! There is no warning message before the Library or Sub Location is deleted
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