This relationship allows you to catalogue a work and also its component volumes. An example might be:
Main work: Chitty on Contracts
- Volume 1: General principles
- Volume 2: Specific contracts
- Cumulative supplement
The specific process associated with the Volumes field creates a separate record for each volume, but they are associated with the record for the main work.
The record for the main work generally relates to a set rather than one physical item and therefore does not have its own copies. The copies are assigned to the volume records, which are linked to the record for the main work. The specific procedure for volumes means that creating and managing the copies is made much easier.
This page covers:
Before you can catalogue volumes, you need to:
These instructions assume that you are familiar with the process of cataloguing.
The first step is to create a catalogue record for the main work:
If you forget to do this, it can be amended once you are in the record, by clicking on Allow volumes
The Volumes field is used to create the volume records. It only becomes active once you have saved the main record:
To add a volume:
This returns you to the entry screen for the main record, with the titles of the volumes displayed:
From here you can edit the volume information, delete it or change the order in which the volumes appear.
These instructions assume that you are familiar with the process of creating bulk copies.
The most efficient way to create copies for all the volumes is to do it from the main record, using the bulk copies option.
On the first screen, you need to specify which volumes you are creating copies for:
Click Change selection to see the list of volumes:
Continue creating copies as required for different offices. As you do so, the copies you have created are displayed as follows:
From here you can edit or delete the copies, by clicking on the links to the right of the copies for each office.
When you have finished creating copies, click Save in the Actions menu.
The volume information is then displayed in the Locations screen for the main work. You can click on the + symbols to display the copies for each volume:
The process is now complete.
If the system has been configured to enable volume records to be searched for (this is defined in System Configuration), you will see volume records displayed as follows:
The title displays the title of the main work, as well as of the volume, and the icon at the end denotes that it is a volume.
When you view the full record for a catalogue item that has volumes, they are displayed as follows:
Click on the title of a volume to view the full record for that volume:
From here you can:
As the records for both the main work and the volumes are normal records, you can edit and delete them as you would any other record. The only difference is that if you delete the main record, it will automatically delete all the volume records as well.