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Having run your search, you will then see your results displayed in the search results screen, from which a variety of actions are possible.

This page describes:

 

Search results are defined in System Management > Search Results Templates

 


 

The search results are initially displayed in a table:

Content Types

By default, the records found by your search are displayed in different tabs, one tab for each different Content Type. These are categories of material defined in the system, for example Books, Serials, Multimedia, Enquiries.

By default, the Content Type with the most records found in the search is displayed on top.

Alternatively, records can be displayed all in one tab, or in one tab as well as separate tabs.

The order and format in which Content Types are displayed can be changed in OPAC Maintenance (Content Type settings)

 

Just click on a tab to see the records for a particular Content Type:

Navigating through the records

If there are more results than will fit on one screen, use the arrows or page number links to navigate through the results:

This control allows you to navigate through most records across all content types displayed in your current search result list. There are however a few exceptions:

  • The control is not enabled if you are viewing a “Part” or “Related” record which you have selected from a displayed record, as this record does not appear in the original search results.  When this happens, to get back to the normal navigation control you will have to either click into one of the original open tabs or return to the search results and select another record.
  • If you have several tabs open then the opened records will be skipped and the next unopened record will be displayed – this is because you cannot have a record open more than once on the screen.

You can also show a different number of records on the page by selecting from the drop-down list.

The options for the number of records on the page is defined in System Configuration Maintenance (Common Settings). The default number of records per page is defined separately in Common Settings.

 

Record features

If search highlighting has been enabled, the terms you searched on will be highlighted in yellow.

Search highlighting is enabled in OPAC Maintenance > Options

Some records have additional features such as attached documents or associated websites. These are denoted by symbols as follows:

SymbolMeaning 
  Published / unpublished record

For information only: this tells you whether the record is published or not and therefore whether it is visible on the OPAC or not

Whether the Publish icon displays or not is determined in the Search Results definition for each Content Type

Website

Click on the symbol to open the website in a new window. Hover your cursor over the symbol to show the website name.

Note that if the record contains more than one website address, only the first address can be accessed from this screen.

Attached document

Click on the symbol to open the document using the application that the file is associated with. For example, a file with a .doc extension will open with Microsoft Word.

Note that if the record contains more than one document, only the first document can be accessed from this screen.

Part record

This record is part of another record, eg a chapter within a book.

Note that this is not a clickable symbol: it is for information only.

Volume record

This record is a volume of a set, eg. Volume 1 of "Chitty on Contracts".

Note that this is not a clickable symbol: it is for information only.

Reviews and ratingsOther users have added a review or rating: click on the numbers in brackets to see the reviews and ratings.

 

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Sorting the records

If more than one record is found, the records are sorted by a field determined in Search Results Administration.

You can turn this option off for OPAC users in OPAC Maintenance > Options

 

You can change the sort order by clicking on the Sorting button above the records:

 

The sort options then appear:

To define the sort order:

  1. Click on the drop-down list to select a field to sort by, or select Relevance. The fields are displayed in alphabetical order.
  2. To change the direction of the sort from Descending (Z-A) to Ascending (A-Z), click the arrow icon to the right of the field list.
  3. To add another field to sub-sort by, click on the Add Level button and repeat steps 1 and 2. Note that if the results are sorted first by relevance, sub-sorting can refine that further by differentiating between records with equal ranking.

To change the sort order definition:

  • to remove a level from the sort, click the red cross icon next to the field
  • to return to the default (sorted by relevance), click the Restore default button

 

Note that this functionality is exactly the same as for defining search results in System Management

 

Selecting the screen view

Records may be displayed in either a grid view or a custom view, depending on what has been defined.

To change the view, click on the drop-down arrow to select.

Adjusting the column widths

You can adjust the width of a column to display more of the information.

Hover near the header for the next column until you see the double-headed arrow, then just drag it across until the column is the desired width.

Searching within the search results

You can refine your search by entering a new term in the All Fields Search box and ticking the Search in result box before clicking Search.

Alternatively, you can see and refine your search by clicking Show Advanced Search.

The refined search results are then displayed in the table.

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Selecting records

Select records in the search results by:

  • ticking the box next to the records of interest
  • in the Selections menu, clicking Select All in Content Type, to select all records of the Content Type being viewed, including multi-page results for that Content Type
  • in the Selections menu, clicking Select page to select all records on the current page being viewed

To undo your selection, click Clear selection from the Selections menu.

Viewing records in more detail

To view further detail about a record, click on the Title of the record. This takes you to the Full record screen.

To do this for more than one record, tick the box next to the records you wish to view, then click View selected records in the Actions menu.

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Editing a record

To edit a specific record, click Edit next to it. This will take you to the normal catalogue edit screen.

Saving your search

You can save the search you have just done, either as a report or as the search criteria so that you can run the same search at a later date.

Adding records to a collection

You can add individual records to a new or existing collection: this is similar to the Favorites function in Internet Explorer or Bookmarks in Firefox

Actions menu

The following actions are available:

Basket:

  • Add to Basket: to add the selected record(s) to the Basket
  • View Basket: to view records already in the Basket

 

 

Note: If the user has been assigned a Role (Administrator, Catalogue Administrator, Librarian or Clerical) and they have been assigned limited edit rights so that they can only edit certain record types, then for titles that they do not have edit access to, the edit link will not be shown.

 

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