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The Common tab relates to global settings that generally apply throughout the system.

To access System Configuration Maintenance, select System Management > System Configuration Maintenance.

When you initially access System Configuration, the Common settings page displays as follows:

The table below explains the function of each parameter:

SettingFunctionDefault value
Next Temp BorrowerGenerates an automatic number for temporary borrowers created for manual loans[next number]
Manual Loan Barcode PrefixOptional prefix added to the barcodes for manual loans, to differentiate them from standard barcodes{none}
Manual Loan Barcode Next NumberGenerates an automatic barcode number for manual loans[next number]
[Work Unit] Display Text Office & Department
[Work Unit] Concatenation Divider /
[Work Unit] Include Space in Concatenation Yes
Circa PrefixThe prefix that is to appear in front of the publication date in the full record, to indicate that the date is approximate~
Circa Search RangeThe number of years either side of which will be included in a search. For example, a catalogue record with a circa date of 2002 and the number of years defined as 6, will be found if the user searches any dates from 1996 to 2008.6
Circa SuffixThe prefix that is to appear after the publication date in the full record, to indicate that the date is approximate~
Publication Date Max YearThe latest publication date that the system can search for2100
Publication Date Min YearThe earliest publication date that the system can search for1500
Skip Single Search ResultIf only 1 record is returned from a search, determines whether it is shown in the search results table, or skips immediately to the full recordYes
Site Base URL

The URL for the application, in the format http://servername/virtualdirectoryname, eg The virtual directory is usually "Library" but may not always be.


Note that this information is needed if you are going to be using email notifications such as overdues and Supply a Copy.
Number Of Digits In PINEnter the number of digits that constitute the user's PIN number, which is used in the self-loans module, and defined in the User record.4
[Search] Show Advanced SearchFor the OPAC, determines whether the user sees the advanced search by defaultNo
No Date TextThe text that is to appear in the full record, to indicate that the item has no publication dateNo Date
A subscription gets status "Expiring" when difference between its End date and Current date is less than or equal to these daysWhen the difference between the subscription end date and the current date is less than or equal to the days set, the status of the subscription is changed to "Expiring"30
A period for viewing last created catalogue recordsIn My Account, when showing recent catalogue records - the number of days for which records are included10
Publish new catalogue recordWhether newly created catalogue records are automatically Published or notYes
Include Records without copiesWhether records without copies are automatically included in Admin search or not (they are always automatically included in the OPAC search)Yes
Message Panel PositionWhere on the screen messages are to appear: Top Left, Top Right, Bottom Left or Bottom RightBottom Right
Message Panel WidthWidth of the message panel300
Use suggestion for library staffWhether or not suggestions appear as you type in thesaurus fields in the OPAC search screenYes
Number of days for calculating default expected payment dateThe number of days from today, to be used for the expected payment date in Orders10
Determines whether Volumes will be included in search resultIf Volume Control is being used, this setting determines whether volume records are searchable. Only set this to Yes if you will catalogue the volumes with more data than just "Volume 1", ie with a title as well. If only the volume number is provided, set this to No. Note that if it is set to Yes, searching in the Title field for the master title and volume number will not return any records, as they are searched separately. However, in the search results it will show the master title as a concatenation.Yes
Default Overdue EmailEnter the default library email address for overdues where the user does not have their own email address - the library gets a single aggregated email for all overdues per overdue level.{none}
Catalogue Statistics Max Session Duration (min.)Defines the length of a session in minutes on a Shared PC, for the purpose of calculating catalogue view statistics15
Enable user authentication by query stringIf user authentication is to be enabled by passing a URL rather than user logon, select Yes.

When turned on this function allows a username and encrypted password to be passed to the application in a URL, which can be used for auto login.

Show Shared Searches By DefaultThis relates to the display when selecting Saved Searches on the search screen: select Yes to display Shared Searches by default; selecting No shows System Reports by default.Yes
Use min fine settingIf a user is assigned to more than one User Group which have different fine rates assigned, if this setting is ticked, the fine will be calculated as for the lowest fine rate.No
Statistics Visible Items CountDefines the number of Content Types and Record Types (separately) that appear on the welcome panel5
Enable Label PrintingDetermines whether the label printing function is enabled in the system; if No is selected, at present this means that the Label Printing options are not shown in the Locations screen. The menus will still be available.Yes
Allow guest access

Determines whether or not Guest Access is enabled; if No is selected, you can create a welcome message for those users.

Task Center Processing CultureThis ensures that the system uses English (GB) and English (GB) date formats in emails that are sent out by tasks. If you are in North America this should be changed to en-US.en-GB
Default office to Select

This relates to the Print Labels Queue and determines which office is shown in the Print Queue window. The default, CurrentUserOffice, means that it will show the office of the user who is logged in. The other options are:

  • SystemDefaultOffice
  • AllOffices 
Traverse Down Term Hierarchy

If this is set to Yes, if you search for Term A it will return catalogue records with Term A and all catalogue records with Term A1, A2, A3, A4 (Narrower Terms). However, if you search for Term A3 then it will only find records with Term A3 and A4 (narrower).

If this is set to No, records will be returned ONLY for the term specified.

Show Rich Text Field ToolTip No
Suggestion RecordsThe number of records that are shown when searching a field with suggestion enabled10
Available Page SizesThe options for the number of records to be displayed per page in the search results - adjust this as required10,30,50
Grid Row CountThe default number of records returned in search results50
Brand NAME Soutron
Show relevance rank in percents No
Allow Guest User Term Creating No
Add catalogue to basket automatically No
Calendar Years Range Selection 10
Remote Soutron Authentication Service URL 


SaveUserFolderPathLengthThis denotes the length of the folder path that can be set when uploading the files for import.50
WatermarkImageThis allows you to upload an image file that will be used to watermark images stored in the database. 
Request Notification FieldsThese fields will be used in the request confirmation emails. The values should be comma-separated.Shelf Reference, CID
Enable User ProfilesThis enables the Skills User Profile menu.Yes
User Profiles Record TypeThis lets you choose which Record Type to use when entering user profile data.Skills
Export Report Footer HeightThe height of the report footer, measured by pixel.700
Enable Ip AuthenticationWith this, you can enable the IP Authentication for the system.Yes
Catalogue User Reference FieldThis is used to link user accounts to user profile. 
UrValidationRegExThis expression allows non-HTTP or HTTP URLs to be entered. Its default value allows Work Site CMS URL.[a-z]{3,5}://([\w-]+\.)+[\w-]+(/[\w- ./?%&=]*)?
User Search FieldsThe following fields can be filled in to search for Admins in 'User Search'.UserFirstName, UserSurname, UserFullName, UserBarcode, UserImportedBorrowerID, UserShortCode, UserEmail
Send Credentials for the New UserSelecting 'Yes' will send an email to manually created new users.Yes
Send Credentials for imported UserSelecting 'Yes' will send an email to newly created users that have been imported.No
Enable Claims ModuleThe option to enable the Claims Module setting. This must be done to allow the user to access the Claims module.Yes
Folder to ImportThis is the default folder used for selecting files to import. 
Folder to Move Imported DocumentsProcessed import files will be moved here. 
Enable Manually created record Duplication CheckSelecting 'Yes' will enable duplicate detection for manually created records.No
Search Claim Items ByThe following fields are used in the claims search box; these fields should be comma-separated.Title, ISSN, ISBN
Duplicate Detection Match (%)The percentage of a record that defines whether or not said record is a duplicate; 100% would define a perfect match.90
OPAC Site URLThis is the Base URL with which to Search Portal/OPAC.http://SITE/Library


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