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Soutron Library Management Help System
Common settings


The Common tab relates to global settings that generally apply throughout the system.

To access System Configuration Maintenance, select System Management > System Configuration Maintenance.

When you initially access System Configuration, the Common settings page displays as follows:

The table below explains the function of each parameter:

Setting Function Default value
Next Temp Borrower Generates an automatic number for temporary borrowers created for manual loans [next number]
Manual Loan Barcode Prefix Optional prefix added to the barcodes for manual loans, to differentiate them from standard barcodes {none}
Manual Loan Barcode Next Number Generates an automatic barcode number for manual loans [next number]
[Work Unit] Display Text Office & Department
[Work Unit] Concatenation Divider /
[Work Unit] Include Space in Concatenation Yes
Circa Prefix The prefix that is to appear in front of the publication date in the full record, to indicate that the date is approximate ~
Circa Search Range The number of years either side of which will be included in a search. For example, a catalogue record with a circa date of 2002 and the number of years defined as 6, will be found if the user searches any dates from 1996 to 2008. 6
Circa Suffix The prefix that is to appear after the publication date in the full record, to indicate that the date is approximate ~
Publication Date Max Year The latest publication date that the system can search for 2100
Publication Date Min Year The earliest publication date that the system can search for 1500
Skip Single Search Result If only 1 record is returned from a search, determines whether it is shown in the search results table, or skips immediately to the full record Yes
Site Base URL

The URL for the application, in the format http://servername/virtualdirectoryname, eg The virtual directory is usually "Library" but may not always be.

Note that this information is needed if you are going to be using email notifications such as overdues and Supply a Copy.
Number Of Digits In PIN Enter the number of digits that constitute the user's PIN number, which is used in the self-loans module, and defined in the User record. 4
[Search] Show Advanced Search For the OPAC, determines whether the user sees the advanced search by default No
No Date Text The text that is to appear in the full record, to indicate that the item has no publication date No Date
A subscription gets status "Expiring" when difference between its End date and Current date is less than or equal to these days When the difference between the subscription end date and the current date is less than or equal to the days set, the status of the subscription is changed to "Expiring" 30
A period for viewing last created catalogue records In My Account, when showing recent catalogue records - the number of days for which records are included 10
Publish new catalogue record Whether newly created catalogue records are automatically Published or not Yes
Include Records without copies Whether records without copies are automatically included in Admin search or not (they are always automatically included in the OPAC search) Yes
Message Panel Position Where on the screen messages are to appear: Top Left, Top Right, Bottom Left or Bottom Right Bottom Right
Message Panel Width Width of the message panel 300
Use suggestion for library staff Whether or not suggestions appear as you type in thesaurus fields in the OPAC search screen Yes
Number of days for calculating default expected payment date The number of days from today, to be used for the expected payment date in Orders 10
Determines whether Volumes will be included in search result If Volume Control is being used, this setting determines whether volume records are searchable. Only set this to Yes if you will catalogue the volumes with more data than just "Volume 1", ie with a title as well. If only the volume number is provided, set this to No. Note that if it is set to Yes, searching in the Title field for the master title and volume number will not return any records, as they are searched separately. However, in the search results it will show the master title as a concatenation. Yes
Default Overdue Email Enter the default library email address for overdues where the user does not have their own email address - the library gets a single aggregated email for all overdues per overdue level. {none}
Catalogue Statistics Max Session Duration (min.) Defines the length of a session in minutes on a Shared PC, for the purpose of calculating catalogue view statistics 15
Enable user authentication by query string If user authentication is to be enabled by passing a URL rather than user logon, select Yes.

When turned on this function allows a username and encrypted password to be passed to the application in a URL, which can be used for auto login.

Show Shared Searches By Default This relates to the display when selecting Saved Searches on the search screen: select Yes to display Shared Searches by default; selecting No shows System Reports by default. Yes
Use min fine setting If a user is assigned to more than one User Group which have different fine rates assigned, if this setting is ticked, the fine will be calculated as for the lowest fine rate. No
Statistics Visible Items Count Defines the number of Content Types and Record Types (separately) that appear on the welcome panel 5
Enable Label Printing Determines whether the label printing function is enabled in the system; if No is selected, at present this means that the Label Printing options are not shown in the Locations screen. The menus will still be available. Yes
Allow guest access

Determines whether or not Guest Access is enabled; if No is selected, you can create a welcome message for those users.

Task Center Processing Culture This ensures that the system uses English (GB) and English (GB) date formats in emails that are sent out by tasks. If you are in North America this should be changed to en-US. en-GB
Default office to Select

This relates to the Print Labels Queue and determines which office is shown in the Print Queue window. The default, CurrentUserOffice, means that it will show the office of the user who is logged in. The other options are:

  • SystemDefaultOffice
  • AllOffices 
Traverse Down Term Hierarchy

If this is set to Yes, if you search for Term A it will return catalogue records with Term A and all catalogue records with Term A1, A2, A3, A4 (Narrower Terms). However, if you search for Term A3 then it will only find records with Term A3 and A4 (narrower).

If this is set to No, records will be returned ONLY for the term specified.

Show Rich Text Field ToolTip No
Suggestion Records The number of records that are shown when searching a field with suggestion enabled 10
Available Page Sizes The options for the number of records to be displayed per page in the search results - adjust this as required 10,30,50
Grid Row Count The default number of records returned in search results 50
Brand NAME Soutron
Show relevance rank in percents No
Allow Guest User Term Creating No
Add catalogue to basket automatically No
Calendar Years Range Selection 10
Remote Soutron Authentication Service URL


SaveUserFolderPathLength This denotes the length of the folder path that can be set when uploading the files for import. 50
WatermarkImage This allows you to upload an image file that will be used to watermark images stored in the database.
Request Notification Fields These fields will be used in the request confirmation emails. The values should be comma-separated. Shelf Reference, CID
Enable User Profiles This enables the Skills User Profile menu. Yes
User Profiles Record Type This lets you choose which Record Type to use when entering user profile data. Skills
Export Report Footer Height The height of the report footer, measured by pixel. 700
Enable Ip Authentication With this, you can enable the IP Authentication for the system. Yes
Catalogue User Reference Field This is used to link user accounts to user profile.
UrValidationRegEx This expression allows non-HTTP or HTTP URLs to be entered. Its default value allows Work Site CMS URL. [a-z]{3,5}://([\w-]+\.)+[\w-]+(/[\w- ./?%&=]*)?
User Search Fields The following fields can be filled in to search for Admins in 'User Search'. UserFirstName, UserSurname, UserFullName, UserBarcode, UserImportedBorrowerID, UserShortCode, UserEmail
Send Credentials for the New User Selecting 'Yes' will send an email to manually created new users. Yes
Send Credentials for imported User Selecting 'Yes' will send an email to newly created users that have been imported. No
Enable Claims Module The option to enable the Claims Module setting. This must be done to allow the user to access the Claims module. Yes
Folder to Import This is the default folder used for selecting files to import.
Folder to Move Imported Documents Processed import files will be moved here.
Enable Manually created record Duplication Check Selecting 'Yes' will enable duplicate detection for manually created records. No
Search Claim Items By The following fields are used in the claims search box; these fields should be comma-separated. Title, ISSN, ISBN
Duplicate Detection Match (%) The percentage of a record that defines whether or not said record is a duplicate; 100% would define a perfect match. 90
OPAC Site URL This is the Base URL with which to Search Portal/OPAC. http://SITE/Library


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