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The Locations table lists all the copies for a given catalogue record. From here you can manage the copy records, loan items and print labels.

The information that appears in the table is defined in System Management.

 


 

After selecting Locations from the search results, the following table is displayed:

 

This lists all the copies for the catalogue record, along with their location and other details.

It also shows the number of reservations for that title: clicking on the number displays the list of users who have reserved that title.

View options

The copy table can be filtered by additional options:

 

These are:

 

Show deleted copies

Tick this option to show deleted copies as well.

Show local office onlyTick this option to show copies only from your office.

 

Seeing more information

To see the full details of a copy record:

  • click View next to the specific copy record
  • select the copy record by ticking it and then click View Copy in the Actions menu

If the copy has a status of Out and the name of the borrower, click Out to see more details about the loan:

 

Note: you can specify in OPAC Maintenance whether or not to show the borrower's name for OPAC users - the default is No.

 

Selecting records

Select records to action by one of the following:

  • ticking the checkbox next to the records of interest
  • in the Selections menu, clicking on Select all, to select all copies
  • in the Selections menu, clicking on Select page to select all records on the current page being viewed

To undo your selection, click Clear selection from the Selections menu.

Loans and Returns

To lend a copy, click Loan next to the record.

Items can be returned by selecting one of the following options from the Actions menu:

  • Return My Office's Copies: return from loan all copies for my office
  • Return Selected Copies: return from loan the selected copies

Creating new copy records

New copies can be created, either singly or in bulk:

Editing copy records

Copy records can be edited by either clicking Edit in the box next to the copy you want to edit or on the copy to select it and then clicking Edit Copy in the Actions menu.

Deleting copy records

Copy records can be deleted by selecting one of the options on the Actions menu.

Actions menu

The following actions are available:

 

  • View full record: view the full catalogue record
  • Close: close the record without saving
  • View copy: view the full copy record
  • Edit Copy: delete this copy record
  • Create new Copy: create a new copy record
  • Create Bulk Copies: duplicate this copy record
  • Start new search: return to the search screen

Label Printing:

  • Print selected labels
  • Add to Print Queue
  • Print labels in queue

Basket:

  • Add to Basket: adds the selected record(s) to the Basket
  • View Basket: views records already in the Basket
  • Request: to request the selected items

Delete:

  • Delete All Copies: delete all copies for this catalogue record
  • Delete Selected Copies: delete the selected copy records
  • Delete My Office's Copies: delete all copies for my office

Return:

  • Return My Office's Copies: return from loan all copies for my office
  • Return Selected Copies: return from loan the selected copies

 


Experiencing problems with cataloguing? See the Troubleshooting Guide. 

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